Constitutions
Constitution Of PAEDIATRIC ENDOCRINE SOCIETY OF BANGLADESH (PESB)
1. Name: Paediatric Endocrine Society of Bangladesh (PESB).
2. Registered Office: The Registered Office of the Society will be located in Dhaka. Branch Office may be established at divisional or district level, when prerequisites are fulfilled. The Society shall have a monogram and seal of its own.
3. Objectives;
General:
To promote and improve overall care in the field of paediatric endocrinology (including paediatric and adolescent diabetes) in the country through
a. promoting better care and services for patients with various endocrine disorders
b. providing and encouraging training and continuing medical education on paediatric endocrinology
c. facilitating basic and clinical research in the field of paediatric endocrinology.
d. developing relevant manpower.
Specific:
i. To formulate curriculum/Brochures/training materials including modules related to paediatric endocrinoly (including childhood diabetes) for different levels of health care providers.
ii. To undertake and encourage research and other scientific work in the field of paediatric endocrinology.
iii. To promote collaboration among medical scientists from home and abroad interested in paediatric endocrinology and in allied matters.
iv. To render services and improve the existing services to patients with various endocrine problems .at different levels of health care services.
v. To develop various educational awareness programme for health care providers, parents and general population.
vi. To organize conference and seminars in the field of paediatric endocrinology.
vii. To publish scientific journals, periodicals and health education materials related to paediatric endocrinology.
viii. To organize training programmmes related to paediatric endocrinology for health care providers.
ix. To develop cooperation with other national and international organizations for research, dissemination of knowledge and improvement of service in the field of paediatric endocrinology.
x. To develop increased co-operations and co-ordinations with other medical professionals for the betterment of paediatric endocrine service.
xi. To establish link with different relevant ministries of Govt. of Bangladesh.
xii. To perform any other functions which may be necessary for fulfillment of the above mentioned objectives.
4. Composition of the Society
The society shall consist of the following:
i. Patrons: the society can select from time to time persons of great eminence as patrons both from and outside medical profession who can or has helped the society either financially or in some substantial way to elevate the prestige/functioning of the society. The selection will be done by the executive committee and confirmed in the general body.
ii. Advisors: Persons from medical profession with knowledge and experience who can contribute for the betterment of paediatric endocrinology can be selected as advisors to the society. The selection will be done by the executive committee and approved by the general body.
iii. General Members: General membership shall be open to all who has any postgraduate medical qualification on paediatrics and interest in the field of paediatric endocrinology whose qualification is recognized by the Bangladesh Medical and Dental Council. They need to pay the annual subscription fee and will have the right to vote.
iv. Associate members: Any member of medical profession not having the prerequisites for becoming a general member but has interest/involvement in paediatric endocrinology may, subject to approval of the executive Committee, become an Associate Member of the society. They will not have the right to vote and need to pay the annual subscription fee.
v. Life members: Any person qualified to become a General Member may become a life member of the Society on payment -having a right to vote.
vi. Honorary Member: The society can select non-medical persons as honorary Members-having no right to vote.
vii. The Executive Committee: The executive Committee shall exercise all the executive functions of the Society and shall have full control over the finances of the Society. The executive committee would be elected for a period of two years. It would be constituted as follows:
President 1
Senior Vice-president 1
Vice-president 1
Secretary General 1
Joint Secretary General 2
Treasurer 1
Organizing Secretary 1
Scientific Secretary 1
Office secretary 1
Executive members 12
The posts of the above mentioned shall be allocated on the basis of mutual consensus or by election among the general members of the Society.
vii. General Body :
There shall be a General Body of the society and it shall be composed of all general members of the society.
5. Membership
I. Register of membership: A register of membership shall be maintained at the office of the Society, which shall contain the names, photograph, addresses, qualification and date of admission to membership.
II. Membership application Form: Membership application form must be countersigned by two referees who have the right to vote.
III. Subscription: The subscription will be paid at the current rate which is as follows but the rate may be changed from time to time on the basis of recommendations from the general body
a)Life members: Tk 5000/-(Five thousand)
b)General members: Tk 500/-(Five hundred)
c)Associate members: Tk 300/-(Three hundred)
IV. Privileges of members:
Each member shall enjoy the following privileges
-Can be candidate for election to the executive committee
-Entitled to vote for the election of the Executive Committee
-Shall be eligible for attending all general meetings and all scientific meetings, seminars etc organized by the Society
-Shall receive journals/any other publication of the Society either free of cost or at a price decided by the Executive Committee.
V. Termination of Membership
Membership may terminate
a. By resignation: Any member can resign from the membership of the Society by a written application addressed to the Secretary General giving 30 day’s notice. The resigning member shall pay all the outstanding dues to the Society and the application shall be forwarded to the Executive Committee for necessary action.
b. Because of non-payment of dues: Membership dues should be paid within the first three months of the calendar year. If any member fails to pay his/her subscription in due time, he/she shall be notified by a registered letter and would be requested to pay the dues within the next three months, failure of which may lead to termination of membership of that person.
c. On the ground of undesirable conduct if the Executive committee so decides.
VI. Readmission to membership:
Members who have lost their membership under rule(b) above may be readmitted as members by the Executive Committee on the basis of a written application with the payment of Tk.500/- as one year’s subscription and payment of any other dues payable by him/her.
6. Functions and powers of the Executive Committee:
The Executive Committee shall have following powers and functions
– Generally shall perform such functions as considered necessary for the purpose of accomplishment of the objectives of the Society.
– Shall appoint various committees and sub-committees other than those formed by the general body.
-Shall frame, alter rules and regulations for consideration by the general body.
-Shall appoint, take disciplinary action and dismiss salaried employees of the Society.
-Shall have full financial responsibility for collection and expenditure of money in accordance to the budget passed by the general body meeting.
-Shall keep and maintain proper account and take authentication from the general body.
-Shall convene national and international conferences on matters relating to paediatric endocrinology.
-Shall have the power to take appropriate actions according to the recommendations of different committees.
-shall have the power to appoint committees, sub-committees or standing committees on any special issue
-Shall have the power to give affiliation to branches and to approve the actions.
7. Duties and powers of the office-bearers
i. President
–Shall chair all the meetings of the executive committee.
-Shall preside over the annual general meeting.
-Shall regulate the proceedings of the meetings, interpret the rules and regulations and give decisions over doubtful points.
-Shall supervise and guide the activities of the Society.
ii. Vice-Presidents:
-In the absence of the President, the senior Vice- President will perform the function of the President and will also perform all such duties as may be delegated to him/her by the President/ Executive Committee from time to time.
-If the President resigns or unable to continue his/her duties, the Senior Vice-President shall be automatically elected as President for the rest of the term if the period is less than one year. However, if the period is more than one year, the appointment will need approval from the general body. In case, the general body fails to give the approval, a new election to the EC shall be convened with in three/two weeks of vacancy
iii. The Secretary General
-Shall be the custodian of all records and properties of the Society.
-Shall be responsible for convening all meetings of the Society and of the Executive Committee in consultation with the President.
-Shall conduct all correspondences.
-Shall keep minutes of all proceedings of the meeting of the Executive Committee and all other meetings.
-Shall make arrangements for organizing meeting, seminars, workshops etc.
-Shall supervise all accounts, pass all bills for payments and sign cheques with treasurer.
-Shall help the treasurer in preparing the annual statement of income and expenditure to get it audited for adoption in annual general meeting and to prepare a budget for the next financial year.
-Shall be responsible for the proper execution of all decisions of the Society and of the Executive Committee.
iv. Joint Secretary General
-Shall help the secretary general in carrying out his/her responsibilities.
– In the absence of Secretary General shall exercise his/her functions.
v. Treasurer
-Shall receive all the payment of the Society and deposit it in a bank approved by the Executive Committee and shall operate the accounts jointly with the Secretary General, President or other endorsed by the Executive Committee.
-Shall be responsible for collection of dues from the members.
-Shall be responsible for keeping all the accounts of the Society updated.
-Shall prepare the annual budget and audited report for placement at the Annual General meeting,
vi. Organizing Secretary:
-Shall organize programmes and activities as per requirement of the Society as desired by the Executive Committee.
vii. Scientific Secretary:
-Shall arrange and coordinate all scientific programmes of the Society.
viii. Office Secretary: Shall arrange and coordinate activities as per requirement of the Society as desired by the Executive Committee.
ix.Executive Members:
-Shall hold office to prepare plans and programmes for the furtherance of the objectives of the society. The Executive Committee shall meet as often as necessary but at least every three months. A member of the Executive Committee who fails to attend four consecutive meetings without any valid reason will automatically cease to become a member of the Committee. In such circumstances the general body would elect a new member for the rest of the tenure of that member.
8. Functions and responsibilities of general body:
The general body shall direct and regulate the general affairs of the Society and shall act as a policy making body. It shall have the following powers and responsibilities:
-To frame, alter or modify the constitution or bye-laws of the Society.
-To appoint committees for disciplinary measure
-To decide important issues concerning the functioning of the Society and such decisions would be binding on the executive committee or the branch committees.
-To direct the Executive Committee on important matters pertaining to the functioning of the Society or representation of its members to the Government or other appropriate bodies.
-All decisions will be made by simple majority except change in constitution which needs two third majority
9. Meetings of the executive committee:
I. In presence of 1/3 (One third) members of the Executive Committee at any such meeting shall form a quorum and no business shall be transected at the meeting unless the quorum is fulfilled.
II. All meetings of the Executive Committee shall be held at such times and places as the Secretary General, in consultation with the President may decide. At least one meeting must be held once in three months.
III. An ordinary meeting of the Executive Committee shall be held by at least seven days’ notice which together with the agenda of the meeting, shall be signed and issued by the Secretary General.
IV. An emergency meeting of the Executive Committee may be called by the President or by the Secretary General in consultation with the President by twenty four hours’ notice.
V. All matters at a meeting shall be decided by the votes of majority of the members present. Each member shall have one vote and in case of equality of votes the person presiding shall have a second or deciding vote.
10. Annual General meeting:
I. the general meeting shall be held at least once a year at a convenient time and place to be decided by the President in consultation with the Executive Committee.
II. The notice of the meeting together with its agenda shall be served at least thirty days before the desired date, issued by the Secretary General in consultation with the President.
III. The quorum for the meeting shall be one-fourth of the registered members.
IV. Business to be conducted at the general meeting
-Confirmation of the minutes of the previous meeting.
-Adoption of the reports of activities of previous year presented by the Secretary General.
-Adoption the income and expenditure report presented by the Treasurer.
-Approval of the budget for the next year.
-appointments of Auditors
-Discussion of any issue brought about by any member.
-Discussion on the amendments of the constitution or bye-laws if required
Constitution of an election commission when election becomes due.
11. Emergency General Meeting:
a. An emergency meeting of the Society can be called by the Secretary General in consultation with the President to discuss matters of great urgency.
b. The notice together with its agenda shall be issued at least three days’ prior to the desired date for the meeting.
c. One-fifth of registered members would form the quorum.
12. Requisition Meeting:
i. A requisition meeting can be demanded by at least one-third of the registered members of the Society giving notice in writing mentioning the reason for demanding such a meeting.
ii. The meeting shall be called by the Secretary General after consultation with the President within fourteen days of receiving the notice.
iii. The time and place and agenda of the meeting will be notified by the Secretary General at least seven days before the desired date of the meeting.
iv. At least one-third of the registered members shall form the quorum of the meeting.
13. Funds:
The Society shall have the right to acquire and hold property both movable and immovable under its name and by the same name can sue and can be sued.
Following would be the sources of income
-Annual subscriptions from general members
-Annual subscriptions from associate members
-Subscriptions from life members
-Donations received from members of the society, well wishers, business communities, government and non-governmental organizations
-Earnings through publication of journal, booklets, newsletters, books and souvenirs
– Earnings through organizing conferences, meetings, workshops training programmes
-From any other source approved by the General Body
Income of the society shall exclusively be spent towards the attainment of the objectives of the Society.
14. Bank Accounts:
The society shall open Bank Account with any Commercial Bank/Bank(s) and shall operate under the Joint signature of the President or Secretary General and Treasurer of the society or as per resolution of the Executive Committee of the society.
15. Seal:
The Executive Committee shall provide a common seal for the society.
16. Audit:
The accounts of the Society shall be audited once a year by an auditor recommended by the Executive Committee and approved in the Annual general meeting.
17.Amendments of Rules:
i. The rules and bye-laws may be amended in an annual general meeting of the Society by the votes of not less than two-thirds of the members present in the Annual General Meeting.
ii. The proposals for amendments would be submitted to the Secretary General at least thirty days before the date of General Meeting.
iii. The Secretary General shall circulate the proposed amendment to all members of the Society at least fourteen days before the date fixed for the Annual general Meeting.